RETURN TO CAMPUS OVERVIEW AND WAVIER
2020-2021 ACADEMIC SCHOOL YEAR
The health and safety of the Oakridge Private School community is the driving force in creating procedures that protect and serve the wellbeing of those who enter the school. The guidance and policies in this document are set to reduce the impact of COVID-19 and allow Oakridge staff and students a safe environment as they return to school.
The guidelines and policies in this plan are based on the recommendations from the Centers for Disease Control (CDC), World Health Organization (WHO), the American Academy of Pediatrics (AAP), and state/local government health agencies. This is a working document and is subject to change as environmental conditions, adherence of government mandates, and ongoing evaluations of local/state guidelines change. As policies and procedures are updated, our school community will be notified of the applicable changes, when appropriate, through the Oakridge Private School student management systems (SMS - Teacherease - School Insight). An updated version of this document will be published on the school website at
Oakridge Private School is a small family owned, 501c3 Christian, preschool through 8th grade school. The average class sizes are 16:1 with approximately 800sq ft of classroom learning space. The following procedures are set to maximize social distancing in the classrooms, common areas, and work areas.
Parent Handbook and Informed Consent Form: All enrolled families must acknowledge, complete, and submit the electronic Parent Handbook and Informed Consent Form by Friday, September 4, 2020. Any student/family who has not completed the required signature forms will not be allowed to enter the facility. The parent handbook provides all Oakridge policies and procedures for on-campus learning. The Informed Consent Form acknowledges the risk of COVID-19, in which the family will have reviewed this document for campus safety and procedures.
Distance Learning/Live-Streaming: Families have the option to maintain on-campus course enrollment by remotely attending and participating to the extent feasible, in live streamed on-campus classes that follow the same academic schedule as the on-campus course schedules. Attendance will be taken and the student must stay for the duration of the academic class session. Academic assignments will be completed through grade appropriate online platforms selected by the teacher and administration. Parent/student/teacher interaction will take place during conference periods, email, and video conference times. This option involves limited teacher to student and student to student interaction during the actual school learning time. Families should provide notification of their desire to pursue this option to Mr. Joly at email@example.com. A student may not enter in and out of this model during a grading period unless the student has entered into this model due to health-related factors/concerns or as a result of a mandated quarantine process. This option falls under the on-ground tuition structure.
On-Campus Full Time: Throughout the school day, several modifications have been made to provide routines, cleaning procedures, and structures time management systems to promote a positive learning experience, all while maintaining strict adherence to the policies set forth by the governing health agencies.
Classroom Physical Distancing
Day Care: The designated morning/afternoon day care program will be only for
students arriving to school earlier than 30 minutes before their scheduled class. Weather permitting, students will report outside as much as possible. When indoors, the daycare room will be set for appropriate social distancing among students. We are unable to accommodate “drop-in” students. All day care students must be registered for day care through our Business Office Manager.
Elementary Classrooms: Students desks will be spaced apart to the greatest extent possible. Extra furniture will be removed to provide for maximum ease of space and traffic flow. Students will not share materials in the classrooms. Extra classes such as Spanish and Music will be taught in the classroom. Students will report to computer classes that have been modified to fit the above guidelines for distancing and extra cleaning precautions will be enforced for use of the computers. Teacher desks and teacher spacing from the students will be approached for a 6 foot standard of social distancing. Cohort groups will stay together the entire instructional day.
Middle School Classrooms: Student’s desks will be spaced apart to the greatest extent possible. Extra furniture will be removed to provide for maximum ease of space and traffic flow. Students will not share materials in the classrooms. Students will report to computer classes that have been modified to fit the above guidelines for distancing and extra cleaning precautions will be enforced for use of the computers. Teacher desks and teacher spacing from the students will be approached for a 6 foot standard of social distancing. Master Schedule Teacher Period Blocks will be modified for options to include grade level cohort groups of students to stay in the same classroom for 2 periods, while the teachers will rotate classes. Cohort groups will stay together throughout the entire day. Further adaptations to the master schedule will be included for maximum social distancing.
Physical Education Classes: Individual grade level cohorts will report to outdoor physical education classes as scheduled. PE activities will be restricted to physical distance units focused on cardiovascular activity and individual gross and fine motor movement.
Lockers: Locker use on campus will be discontinued for the time being to discourage and avoid close contact and student gatherings in the hallways. Students will be asked to utilize a backpack, other storage means, and/or storage in a classroom to store personal belongings.
Campus Entry/Exit Procedures
Student Arrival: Students should plan to arrive at school slightly earlier than they have in the past in order to allow time to be screened and checked into campus. Please plan accordingly.
Student Entry: All students (TK-8 grade) will be greeted with a no-touch temperature scanning at the family vehicle, face mask check, and proceed to a required hand sanitizing station. Students at all times during the school day will enter campus through the main gate. Students must not exhibit symptoms and temperature scans must be below 99.6 degrees Fahrenheit in order to come onto campus. Parents should keep their student at home if the student has a fever of 99.6 degrees Fahrenheit or higher and symptoms of or exposure to someone with COVID-19 virus. Families are encouraged to check a student’s temperature prior to arriving on campus and the entry procedure. While reporting to their class, masks will be required. Directional mapping for campus ingress/egress is attached.
Recess/Lunch: Students will eat outside, weather permitting, in their cohort groups. Individual grade levels will eat together at shielded tables or spaced at alternating spots, so that they are not sitting directly across from others. Student lunch brought from home must be completely disposable, aside from their personal/refillable water bottle. Choice Lunch also will be providing their “touch less” hot lunch option.
Outside time will be maximized during this time. Grade level cohort classes will have assigned play spaces each day to allow for contact tracing within the school day.
Hallway travel: Students will be encouraged to maintain distancing while using the hallways. Directional signs will be in place and students will be asked to use the outer perimeter of the hallways traveling in the same direction. Directional mapping for campus ingress/egress is attached.
Student Restrooms: Student restrooms will be limited to three (3) students in the facility at a time. Appropriate supervisors will be placed outside at break times to monitor capacity. A specialized contracted cleaning service will be sanitizing all restrooms on campus with extended cleaning protocols, each evening. Additional supplies will be made available in classrooms and throughout the campus. FDA guidelines are followed regarding the best products to use in a school with young children.
Leaving and returning to campus: Any time a student leaves campus, for any approved reason, they must return through the same entry procedure regardless of their earlier presence on campus on the same day. Students attempting to enter campus through the main gate will be directed to enter through the front office.
Student Exit: At the end of the school day, students will remain in the classrooms for the first 15 minutes of dismissal. Two-way radios will be used to individually call students out to their family vehicle. Remaining students will be dismissed to the lunch area to their designated grade level area. Masks will be required during this time. As parents arrive to pick up their child, the staff will call for the child waiting, so that they may report to their parents waiting at the vehicle. Students who will be staying after school for daycare will report to the designated area for daycare at 3:30 pm (3:45 pm - middle school).
Employee Entry: All faculty and staff will engage in the same procedures and health screenings by entering through the entrance gate.
Health Procedures: Known positive cases of COVID-19 on campus: Notification and sanitation protocols will be implemented for any known positive cases on campus. If a student develops symptoms of illness while on campus, the student will be immediately isolated in a pre-designated safe location. Parents will need to arrange for the immediate pick-up of their student. Employees with symptoms will be sent home. All classrooms and spaces that have been used by an ill individual will be closed and then thoroughly sanitized before reentry the following day. Notification of the school community, specifically those who may have come in prolonged contact, will happen in accordance with the local health agency guidelines and procedures. Student and employee health records will remain private. The CDPH Action Plan will be followed regarding communication measure, testing, and quarantine recommendations.
Identified exposure: All students and employees that have knowingly been exposed to a positive COVID-19 case shall immediately notify the school and engage a 14-day self-quarantine at home. Students who are at home in quarantine will maintain the ability to attend class through Home School/Live Streaming option. Attendance policies will be modified for students unable to attend class on campus, but able to attend through Homeschool/Live Streaming option. The CDPH Action Plan will be followed regarding communication measure, testing, and quarantine recommendations.
Personal Protective Equipment (PPE): Face Coverings: Faculty, staff, and students will be required to wear a cloth face covering when arriving on campus, transitioning classes, or when social distancing may not be adhered to. The current presence of face coverings is subject to modification and to be in alignment with mandates and legal guidance. Parents are asked to purchase reusable face coverings, which should not be used on consecutive days. Face coverings should be laundered after each day’s use. Face coverings will be made available to individuals, on campus, who forget theirs at home, lose theirs while on campus, or if it becomes damaged or soiled. Face shields are also a feasible option for students and staff.
Shielding: Acrylic shielding will be in place in high volume student reception areas.
Cleaning Protocols: High touch surfaces will be sanitized throughout the school day in a comprehensive routine that utilizes approved sanitizing solutions. The campus will continue to be thoroughly cleaned through enhanced methods and equipment by our trained custodial staff. Individual classrooms will be cleaned throughout the day by the classroom teacher. A specialized contracted cleaning service will be sanitizing all restrooms on campus with extended cleaning protocols, each evening. Additional supplies will be made available in classrooms and throughout the campus. FDA guidelines are followed regarding the best products to use in a school with young children.
Sanitizing Stations: Multiple areas on campus have been equipped with additional hand sanitizing stations. Each classroom is equipped with a hand washing station and sanitizing station.
Hand washing and hand sanitizing will be required for students at the beginning of the day, after physical activity, before and after snack/lunch recess, and using the restroom.
Air Circulation: Classroom doors or windows will remain open to assist with fresh air ventilation and to avoid contact with door handles when possible. All classrooms are equipped with individual HVAC units, which helps to eliminate crossover airflow between classrooms. Individual fans will be running throughout the day to increase air circulation. All air filters will be changed quarterly.
School Related Travel and Activities: Following CDC guidelines, all school related activities, athletics, field trips, and travel have been postponed until January of 2021. Campus events including, but not limited to, back-to-school night and performances will be held virtually until further notice.
Visitors on Campus: In accordance with state and county guidelines, Oakridge cannot currently invite anyone that is not a student, staff, or faculty member on-campus during our school’s operational hours. This allows for accurate contact tracing if an illness does occur. Please call the office if you need anything.
Community, Staff, and Faculty Training/Communication: As part of the Oakridge Private School faculty and staff in-service training before school begins, training on health procedures and classroom protocols will be conducted to insure the understanding and requirements for classroom instruction. All community, staff, and faculty communications will be through the Oakridge Private School student management systems (SMS - Teacherease - School Insight). An updated version of this document will be published on the school website at www.oakridgeschool.org
School Staff and Faculty Testing: All staff and faculty will be tested over 2 months, where 25% of staff are tested every 2 weeks, or 50% every month to rotate which staff members are tested over time. All members will report to their health care provider for testing sites and procedures.
School Community: During this unprecedented time, we are reminded that supporting each other, showing compassion, understanding, and patience will be the emotional grace that will support our students, staff, parents, and school community. As parents, you know your child best. Please be diligent in the communication to the school as situations arise within your family. Further, we understand that many of our students suffer from environmental allergies that may be interpreted as symptoms. We are also aware and sensitive to this, but communication is key in keeping our students healthy and safe. More than ever, we do encourage our school community to remain home when feeling ill.